To register a property in the property register in Portugal, it is necessary to gather a series of specific documents. Here is a detailed list of the documents generally required:
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Identification Document:
Valid Citizen Card or Passport of the owner(s)
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Tax Identification Number (NIF):
Of the owner(s) and, if applicable, of the legal representative
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Property Registration Office Certificate:
Document that proves the current legal situation of the property Must have been issued less than 6 months ago
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Property Tax Card:
Obtained from the Tax Service Must be up to date
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Proof of Acquisition Document:
Can be a purchase and sale deed, promise contract, inheritance habilitation, etc. In the case of new construction, a use license may be required
Additional Documents (depending on the situation)
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Power of Attorney:
If the registration is done by a legal representative. Must contain the identification of the grantor and the attorney, as well as the powers conferred.
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Property Plan:
Especially important for new constructions or significant alterations. Must be an updated plan duly signed by a qualified technician.
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Use License:
As of March 2024, the obligation to display or prove the existence of the Use License in acts of property transfer (such as purchase and sale deeds) of urban properties was eliminated.
Therefore, for purposes of registration of acquisition subsequent to transfer, the presentation of this document is no longer a mandatory legal requirement. However, the License continues to be an essential document for the legality and use of the property, and should always exist whenever the law requires it for the type of construction in question.
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Matrix Certificate:
Obtained from the Tax Service, complements the information in the Property Tax Card. It is useful for verifying the existence of encumbrances or liens on the property.
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Proof of Tax Payment:
For example, the Municipal Tax on Onerous Property Transfers (IMT). Must present the process identification number and the payment date.
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Energy Certificate:
Mandatory for real estate transactions since 2013. Must be issued by a certified technician and contain the property’s energy classification.
The list of documents required for property registration is personalized and depends on factors such as the type of property involved and the complexity of the transaction. It is important to note that the validity of documents is fundamental, and it is necessary to verify if they are up to date. In situations involving inheritances or divisions, the documentation may be more extensive. To expedite the process, the Casa Pronta portal offers the possibility of automatic obtaining of some documents, simplifying the procedure for the user.
It is always recommended to consult directly a Property Registration Office or a legal professional (lawyer or solicitor) to obtain the most up-to-date and specific list for your particular case, as requirements may change or vary according to the specific circumstances of the property and the transaction.